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FacEx-Faculty Senate Executive Committee 01/24/2017

FacEx
January 24, 2017 - 3:00pm
33 Strong
Agenda: 
  1. Announcements
  1. Approval of November 29, 2016 minutes
  1. Report of Faculty Senate President Pam Keller 
  1. Report of University Senate President Joe Harrington
  1. Closed Session to appoint temporary FRB member and Chair
     
  2. Approval of Gender Neutral Language Changes
  1. Approval of Leave Without Pay amendment to University Senate Code Article XIII, Section 3, paragraph 2 (vii)
  1. Post Tenure Review Committee Survey
  1. Additional Language on FacEx Appeals form
  1. Unfinished Business
  1. New Business

 

Minutes: 

FACULTY SENATE EXECUTIVE COMMITTEE - FacEx

January 24, 2017

Governance Conference Room, 33 Strong Hall

Approved February 7, 2017

MEMBERS PRESENT: Pam Keller, Joe Harrington, Amalia Monroe-Gulick, Pam Fine, Ebenezer Obadare,

MEMBERS ABSENT: Ruben Flores (excused), Suzanne Shontz (excused)

ALSO PRESENT: Maureen Altman, Kathy Reed, University Governance; Provost Neeli Bendapudi

Pam Keller called the meeting to order, informed FacEx that the meeting was being recorded, and asked for announcements.  Joe Harrington announced that a Kansas state senate committee would be holding a hearing the next day (which would be livestreamed) on SB 53, a proposed bill which would give universities, colleges, public hospitals and clinics a permanent exemption from the campus concealed carry law.  He told FacEx that if they had testimony they could give it to Megan Jones in the English department by the next morning and she would take it to the committee.  Keller asked him to email the contact information.  Provost Bendapudi shared that the law prohibits state employees to lobby on the gun law as employees; they must act personally.  She added that the Chancellor would be available at the senate committee’s meeting on Thursday to answer any questions.  In response a question of prospective students’ knowledge of the issue, she said that they are being informed about the concealed carry on campus law and are aware of the July 2017 exemption deadline.  She also said that KU’s weapons policy will be on the KU website on Friday. 

MINUTES for November 29, 2016 were approved.   

REPORT OF FACULTY SENATE PRESIDENT PAM KELLER

Updating work on the IP (Intellectual Properties) Policy Keller reported that she and Suzanne Shontz met with Rudolfo Torres, Associate Vice Chancellor, Office of Research, who had been on the IP task force.  She also met with Rick Hale, Chair of the Faculty Rights, Privileges and Responsibilities (FRPR) committee and of the Aerospace Engineering Department, and Andy Gill, in Electrical Engineering and Computer Science (EECS) who had also worked on the bi-campus policy, regarding what Governance can do.  She got the sense that there was not much objection to the policy but that the Engineering School does not feel the pre-invention assignment agreement is a workable document in its current form.  The plan is to solidify the policy and then work on the agreement.  Keller said Shontz had met with Engineering and will give her feedback.  She added that the medical center has already approved the policy and it is on their website.

Keller reported that some University senators met with David Dillon, Chair of the Chancellor Search Committee and the search consultant Bill Funk and said that they had been very receptive to input. Governance notes on the meeting are available.  Harrington, who is on the committee along with Amalia Monroe-Gulick, pointed out that although candidate information is confidential the meetings are open.

Keller said that she reported to KBOR that the input of faculty during the five conference calls regarding Kansas universities’ acceptance of a standard minimum AP score of three was positive.  So far only Physics and Art History wanted a higher standard grade.  Two institutions still needed to finalize their scores, and after that she will report the results to the Provost for a final decision.  Keller acknowledged Kathy Reed for facilitating the calls.    

Keller reported that at the last KBOR meeting President and CEO Blake Flanders reported on the Regent’s plan Foresight 20/20.  He noted that the primary goal to increase the number of Kansans with final degrees will be difficult to achieve.  Pressure is being put on institutions regarding retention and graduation goals.

In 2011 the Legislature created an engineering Initiative to increase the number of engineering graduates in Kansas to 1365 per year by 2022 for the purpose of suppling more engineers for the state. KU has already exceeded its 2021 goal of engineering graduates.

Members to the Ad Hoc Diversity, Equity and Inclusion within Governance Committee have been appointed.

Keller said that Interim Vice Provost of Academic Affairs Stuart Day has agreed to include a member of the Faculty Senate on the University Core Curriculum Committee (UCCC) and to that end she has asked Rick Hale to have FRPR look at the UCCC policy.  The Provost added that Day is very supportive.  Monroe-Gulick who was a member of UCCC asked if UCCC and UAAC (University Academic Assessment Committee) had met to discuss issues as had been mentioned.  The Provost said she would check. 

ACTION: THE PROVOST WILL CHECK IF UCCC AND UAAC HAVE MET.

REPORT OF UNIVERSITY SENATE PRESIDENT JOE HARRINGTON

Harrington announced that the most recent edition of the governance presidents newsletter was on the website and would be distributed to senators and the nearly 300 subscribers.  He reported that at the second meeting of the Chancellor Search Committee changes were made to the position description but the committee is still taking input.  There will be a second meeting before the next KBOR meeting for those who could not attend where the description will be made official. The proposed gender neutral language changes to the University Senate Code and USRR will be considered at the next SenEx meeting.

Approval of Gender Neutral Language Changes

Referring to the FY17 O&A (Organization and Administration) Committee’s drafted gender neutral language changes for the faculty sections of the University Senate Code and the FSRR Keller noted that there is a current sense that use of the singular “they” is acceptable.  Pam Fine offered to make some changes to rephrase wording to use more plurals and avoid the singular “they”.  FacEx agree that Fine would propose changes to them and that they are open to approving the changes via email voting.

ACTION: PAM FINE WILL CHANGE AND PROPOSE CHANGES TO THE PROPOSED GENDER NEUTRAL LANGUAGE AMENDMENTS.

CLOSED SESSION TO APPOINT TEMPORARY FRB MEMBER AND CHAIR

Motion to adjourn to a closed meeting to appoint a temporary FRB member and FRB chair.  Fine/Obadare.  Passed.

Motion at give Keller the power to appoint if those nominated by FacEx do not accept the positions.  Keller/Obadare. Passed.

Approval of Leave Without Pay amendment to University Senate Code Article XIII, Section 3, paragraph 2 (vii)

Keller explained that both Harrington and Maureen Altman found a link to the Faculty Code of Rights, Responsibilities and Conduct which due to changes in the faculty code was no longer relevant.    

Motion to approve proposed amendment to the University Senate Code regarding Leave without Pay reference to the Faculty Code of Rights Responsibilities and Conduct.  Keller/Monroe-Gulick.  Passed. 

Keller will announce this technical change, which can be made without Senate approval, at the next Faculty Senate meeting: the Provost and Mary Lee Hummert, Vice Provost for Faculty Development will also be informed.

ACTION: Pam will announce technical amendment at the next Faculty Senate meeting.  The Provost and Mary Lee Hummert will also be informed.

Post Tenure Review Committee Survey

Reviewing the survey results, FacEx observed: faculty mentors were not doing as well as they should, an issue which Keller said concerns diversity mentoring as well; University and school policies were neither helpful nor unhelpful which needs improvement; while chairs were found to be extremely helpful, procedures were unclear; about sixty percent felt the process was fair which was not too concerning; most telling was the frequency of responses of neither strongly agree or disagree.  Having gone through the process Fine said that it had been stressful to her as well as to those conducting the review.   FacEx decided to send the survey results (without comments) to the Provost, Mary Lee Hummert and the Deans, and to post them on the Governance website.  They thanked Reed for her work on the survey.  FacEx decided that since the process is still relatively new the survey will be done again next year by FacEx. 

ACTION: FORWARD THE SURVEY (WITHOUT COMMENTS) TO HUMMERT AND DEANS, AND POST ON THE GOVERNANCE WEBSITE.

ACTION: REMIND NEXT YEAR’S FACEX TO CONDUCT THE SURVEY AGAIN NEXT YEAR.

Additional Language on FacEx Appeals form

At Keller’s request Altman explained that in order to avoid a repeat of a situation in which an international student had withdrawn from all classes causing immigration status problems, Anna Paradis (Engineering Student Program Manager) requested a checkbox and statement be added to the FacEx Appeal form to ask students to identify whether they were international students and to advise them of issues to consider if withdrawing from all classes.  Reed had advised Paradis that FacEx Appeals were strictly academic and did not have jurisdiction over non-academic issues such as financial aid or tuition and fee refunds, etc.; she had pointed out that advice to international students about withdrawing is included in the withdraw section of the Registrar’s website and suggested that Paradis ask the Registrar’s Office to add the statement to the withdrawal form.  There was also a question of what FacEx’s responsibility would be if the box were checked indicating international status.  Keller agreed, adding that having done the appeals it is impossible to guarantee that students had been properly advised and questioned what responsibility a checkbox would put on FacEx.  FacEx expressed that the burden should be on the department and the school and agreed with Reed’s response that a statement on the FacEx form would not be appropriate and that Paradis consider contacting the Registrar about adding the statement to the withdrawal form. 

UNFINISHED BUSINESS

None

NEW BUSINESS

None.

Meeting adjourned at 4:25

 

Respectfully submitted

Maureen Altman

 

MEETING MATERIALS

Gender Neutral Language Changes

 

Potential Amendment to Article XIII, Section 3 Paragraph 2 (vii)

Leave Without Pay in Code Article XIII, Section 3 paragraph 2 (vii)

Suggested amendment

Rationale: Since Administrative Leave Without Pay in the Code of Faculty Rights, Responsibilities and Conduct has been amended and is no longer an administrative sanction but rather a request initiated by a faculty member (vii) is no longer pertinent.

Change:

(vi) a censure, suspension or dismissal pursuant to Article VI of the Code of Faculty Rights, Responsibilities and Conduct without proper cause; or (vii) the placing of a faculty member on administratively determined Leave Without Pay pursuant to Article IV of the Code of Faculty Rights, Responsibilities and Conduct without proper cause.

Final Report on Post Tenure Review


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