Faculty Senate Executive Committee Agenda
April 25, 2017– 3:00 p.m.
Governance Conference Room, 33 Strong Hall
(This meeting may be electronically recorded.)
I. Approval of April 11, 2017 minutes
II. Report of Faculty Senate President Pam Keller
III. Report of University Senate President Joe Harrington
IV. UCCC Update
V. FRPR Report
VI. Unfinished Business
VII. New Business
FACULTY SENATE EXECUTIVE COMMITTEE - FacEx
April 25, 2017
College Conference Room, 210 Strong Hall
Approved May 2, 2017
MEMBERS PRESENT: Pam Keller, Amalia Monroe-Gulick, Joe Harrington, Pam Fine, Ruben Flores,
MEMBERS ABSENT: Ebenezer Obadare, Suzanne Shontz (excused)
ALSO PRESENT: Maureen Altman, Kathy Reed, University Governance
Pam Keller called the meeting to order and informed FacEx that the meeting was being recorded.
MINUTES for April 11, 2017 were approved
REPORT OF FACULTY SENATE PRESIDENT PAM KELLER
Keller reported that Stuart Day, Vice Provost for Academic Affairs, informed her that the University will be moving to online student evaluation of faculty. Day is being pressured to roll out the cost-saving move this summer but before it is implemented he wanted to come to the Faculty Senate meeting this Thursday to feel the temperature of the faculty regarding the issue. Keller believed that faculty would have the option of a paper or online evaluation, as well as the option of having the online evaluation given in or outside of class. Keller said she would prefer online during class, expecting response rates outside of class would result in extreme responses, with those in the middle not responding. While she had no objection to online evaluations Keller did caution that the evaluation form should not be changed because it is faculty approved.
Keller reported that she and Harrington’s meeting with the Provost was cancelled due to an emergency the Provost had but Keller said she planned to talk with her about FY16 University Senate President Mike Williams’ proposed 12-month payroll cycle which FacEx considered at its last meeting. She found from KBOR that everyone in the area has it although Pittsburg State might not have it anymore because of a new system. KU used to have a 12-month payroll cycle and she wants to push hard for it. She said that she still needs to do her homework on the HR piece before meeting with the Provost.
REPORT OF UNIVERSITY SENATE PRESIDENT JOE HARRINGTON
Harrington reported that KBOR’s meeting with SenEx last Thursday was mostly about campus carry because of the attendance of student activists. He said he was pleased that Keller had expressed to the Regents that faculty as well are disappointed about campus carry. Keller thought that the meeting had exposed to the Regents the depths of passion regarding the issue and made them more aware of campus vulnerability. Ruben Flores had expressed his concern about the thinning out of the number of associate professors. FacEx discussed his question to KBOR regarding money for retention and recruitment of graduate students. Harrington said he talked to KBOR Chair Blake Flanders who asked what the proposal was for increased funds. Keller said that the Law School had asked for funding for graduates and donors had complied but admitted that finding a donor base was more difficult for some disciplines. She suggested more pressure be put on administration to grant endowment money.
Keller reminded FacEx of the suggestion of having FacEx appoint an ex officio member to the University Core Curriculum Committee (UCCC) who would vote on policy but not individual course approval. Stuart Day was in favor of the appointment but faculty members on UCCC weren’t because, while they would welcome sharing, they felt it was a not conducive to getting work done if people were at the meeting who might criticize but weren’t fully involved. Since current faculty members were full members who attended regularly, contributed, voted, etc., they wanted someone who was all in or all out and as a compromise suggested a Governance member who was completely ex officio and non-voting. Keller asked if as a counter proposal FacEx should return to the original proposal of an ex officio member who voted on policy and add a review of the position in a year, or propose a full membership to be reviewed after a year. It was pointed out that full membership would be preferable because it would allow a voice in policy and a chance to work on the Core Goals, but concerns were expressed about finding an interested, dedicated appointee. Keller noted that full membership of a diligent person for a year could prove to the UCCC that Governance is a benefit. FacEx decided to ask for a full position for a one-year term with review after the year. Keller asked Monroe-Gulick to think about possible appointees; it was suggested that, due to his interest in the KU Core, FacEx ask Tom Beisecker for a recommendation.
ACTION: Pam will let Stuart Day know that FacEx would like to appoint a faculty member to full membership to UCCC.
REPORTS-FRPR (Faculty Rights, Privileges and Responsibilities Committee) and FACULTY COMPENSATION COMMITTEE
FRPR Final Report
Keller read the email with recommendations from FRPR Chair Rick Hale.
Recommendation: Consistent themes of concern relate to the lack of feedback, and a perception of lack of transparency or consistency in review. It is the opinion of FRPR that these could best be addressed by increasing the transparency of reporting beyond the targeted response from UCCC to each applicant.
As such, we strongly urge governance to task UCCC with reporting unit level metrics to include number of course applications by core goal, number of course approvals by core goal, number of course revisions required for approval by course goal, and number of course rejections by core goal. Such metrics should be readily available to the entire community on the UCCC website, and should be maintained at least annually. It is the belief of FRPR that such reporting may help with faculty perceptions of process, which may or may not be erroneous.
In addition, we strongly urge UCCC to add to its application a request of the applicant for the ability to share the application with the broader community. In this manner, the UCCC could then identify and make readily visible on its website examples of best practice.
Finally, we recommend continuing this annual survey as a specific charge to FRPR, in order to ascertain whether the reporting identified above leads to improved perceptions of the process.
Monroe-Gulick suggested changing “metrics” to information which is what FacEx wants. She questioned what the barriers for adopting the recommendations would be to UCCC. Monroe-Gulick also questioned why UCCC doesn’t have a relationship with UAAC (University Academic Assessment Committee) and whether it should be required. FacEx decided to forward FRPR’s recommendations regarding UCCC, in written form so Governance would have a record. Other FRPR recommendations will be integrated into FY18 FRPR charges.
Motion: Forward FRPR’s recommendations to the administration. Monroe-Gulick/Flores. Passed.
ACTION: KELLER WILL Forward FRPR’s FINAL REPORT recommendations IN WRITING to the administration
Faculty Compensation Committee final report
FacEx cited the committee’s recommendations: to direct OIRP to collect and analyze more data on Library salaries than it currently has been charged to do; to look into providing tuition reduction/remission for dependents as a form of non-salary compensation; to examine rising health care costs; to change the committee title to Faculty Compensation and Benefits Committee since they concerned themselves with benefits; to disseminate the committee’s study to Deans and Provost Offices; to ask the administration to address the disparity in salaries at associate and full level which are competitive at hiring but don’t keep up.
ACTION: 1. DIRECT OIRP TO COLLECT AND ANALYZE DATA ON LIBRARY SALARIES. 2. look at providing tuition reduction/remission for dependents as a form of non-salary compensation. 3 examine rising heaLth costs. 4. Change name of committee to Faculty Compensation and benefits. 5. diseminate study from the report to deans and provost offices. 6. ask the administration to address the disparity in salaries at the associate and full level
Diversity, Equity and Inclusion Within Governance Committee
Flores reported that the Ad Hoc DEI within Governance Committee overwhelmingly agreed that the committee should become a permanent committee. Noting that students loved having the oversight of a University Senate committee Flores said that the committee also recommended that integration of the Student Senate with University Senate should continue. Harrington noted that a permanent committee would require a code change and suggested charging DEI to make a recommendation. As a member of the committee Fine said that DEI should make sure there is enough to consider for a permanent committee and should define what their role is. Flores suggested the committee should integrate the Climate Study. Keller suggested it might be a good idea to have a FacEx DEI committee as well. Monroe-Gulick observed that there is a list of action items in the 2017 Provost DEI report which are applicable to the Governance committee’s work. Keller asked that Maureen Altman send the report to FacEx and ask them to look at the items for consideration as charges. Keller also asked FacEx to think about charges for FY18 committees and send any suggestions to Monroe-Gulick.
ACTION: MAUREEN ALTMAN WILL SEND THE DEI REPORT TO FACEX FOR THEIR CONSIDERATION.
Council of Faculty Senate Presidents (COFSP)
Keller reported that COFSP would like members to serve for two year but that could be an obstacle to KU since its Faculty Senate Presidents only serve for one year. Kathy Reed pointed out that at one time COFSP had the presidents-elect attend meetings.
Meeting adjourned at 4:37