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Calendar Committee FY2018

Standing Committees of the University Senate
Calendar Committee

Calendar: This committee is responsible for developing the university’s 5-year calendar, informing the university community about and monitoring compliance with rules concerning the scheduling of examinations and other matters, and considering or developing proposals concerning changes to the calendar.

The Calendar Committee shall be composed of the University Registrar, four faculty members serving staggered three-year terms, two representatives from the staff serving staggered three-year terms, and four student members serving one-year terms. The Registrar at KUMC and the Director of International Student and Scholar Services shall serve as ex-officio, nonvoting members.


Chair: Mary Fry, HSES, (2019)

Faculty: Michael Engel, EEB, (2018) MSENGEL@ku.edu

Faculty: Mazhar Arikan, Business, (2019)
Faculty: Jim Ellis, Curriculum and Teaching (2020)

Staff: Ramia Whitecotton, Geography (2018)

Staff: Nhan, Nguyen, Research, (2020)

Registrars Office: Kassie Keefer, ckeefer@ku.edu

Student, Grace Heitmann, gheitmann@ku.edu

Student, Erin Wilson, e227w004@ku.edu

Student, Avery Anderson, averyanderson@ku.edu

Student, John Foster, johnfoster@ku.edu

Ex-officio (non voting): Registrar KUMC: Marla Herron, Registrar, mherron@kumc.edu

                              Charles Olcese, Director ISSS - c476o093@ku.edu


Approved by SenEx: June 1, 2017
​Approved by University Senate:  September 7, 2017

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Suzanne Shontz shontz@ku.edu   
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance  web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 13, 2018 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 13, 2018.

Standing charges:

1.       Monitor compliance with University Senate Rules and Regulations 1.3.2 concerning final examinations, including: (a) ensuring that adequate arrangements are made each semester to inform students and faculty through the Schedule of Classes about the regulations governing final examinations, and the appropriate procedures to be followed if questions arise about the application of the regulations; (b) informing the teaching faculty and GTAs, via an e-mail from the chair, one week before the beginning of each semester (in August and January) of these regulations and their rationale; and (c) considering requests for exceptions, as provided in the regulations. Report actions taken on these matters to SenEx. (ongoing)

2.       Monitor compliance with University Senate Rules and Regulations 1.4.2 concerning the scheduling of examinations outside of regular class hours. Following the committee’s established procedures, approve or disapprove applications for tests other than final examinations to be held at times other than regular class hours. Report actions taken on these matters to SenEx.

3.    Update the five-year calendar.  Report to SenEx by November 30, 2017.

Specific Charges:

Coordinate with Haskell Indian Nations University and other local schools on Commencement dates, particularly for the Spring semester.

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